Have you ever tried to organize a college event? Did you get frustrated by issues of planning and attendance?
College is a stressful environment often characterized by heavy workloads and important deadlines to meet. Planning a successful college event can be most successful by following certain guidelines to maximize your potential. Finals/Midterms times and prior to are the worst time to hold events. Here are some tips to help you set up a successful event:
1. Early Bird gets the worm
First-time Political leaning or educational events, in my opinion, are always best to be done in the first 2-3 weeks of school. Before Midterms and before homework starts getting overwhelming.
2.Time Time Time
Make sure the event isn’t at a time when most people are in class but perhaps “college hour,” or a time when people want to have some pizza after class.
3. Who’s Who?
Figure out who are the Demographic most likely to attend. Figure out how to attract them, like LGBTQ attract them by telling them about the issue and how it’s important in their life. How they should come and will benefit. Then figure out how to attract large segments of the student or other population.
4. Monopoly MOFO
Making sure your event has a monopoly over the time/date is important so other events don’t drain from your audience. If a more “liberal” socially- (not economically that word is misused today), then figure out what other events that draw people in that realm may be happening or run by and inform them of your event beforehand to make sure you have a leg up on them. Something as simple as saying “hey come to my event” and “save the date.” Informing the faculty who are “experts” in that field your event is on can help spread the word as well.
5. Art Bitches
Make sure you have an attractive flyer to catch someone’s eye to the event. This should also include online postings like on Instagram/Facebook which are drawing more attention these days. A picture is worth a thousand words so keep it relative to the event.
Having Pizza at the event can go a long way where people who aren’t generally as interested now come to the event and want a piece of that action. So food is a way to lure people just make sure you try to gauge the attendance with food supply otherwise it will take away from an event. Refillable cups is advised along with water to reduce plastic use and make your event more environmentally friendly.
7. Songs of the time (EXTRA)
Having a musician play relevant music at the end of the event can lure more people- his or her friends to attend- and ends an element that there will be a musician playing at the end. Try to keep the music almost relevant to the event. For example, if the event discusses healthcare policy, include a song that talks about health care or if the event is about immigration feature a song about immigration. Try to keep the music it a genre you think people will like. Solidarity Singers in NJ are known for political songs and is a good source for political events.
Early in Semester
During a right day of week/Time
Figuring out the target group
Making sure the target group has only your event to attend
Posters that are well designed
Some food at the event
(Extra)Perhaps music performance at the end or start
(These are lessons I have learned from my failed events-XOXO )